Every successful business needs to control its costs. For fleet operators, fuel is often the biggest expense. That’s why every fuel purchase matters.
This is where SQAS-SA can help.
Our fuel management system checks every fuel purchase for fraud, theft, and misuse. As a result, you can spot problems early and reduce losses.
If the system finds an unusual fuel purchase, we send you an alert right away. It also shows the estimated loss in rand, litres, and %, making sure you have the information you need to act fast.
We can also combine your fuel data with your fleet tracking data. This gives you a clearer view of your fleet. In turn, it helps you see if driver behaviour is causing higher fuel use.
After all, a vehicle is only as efficient as the person driving it. Speeding, long periods of idling, and harsh braking all waste fuel. By finding these habits early, you can improve driver performance. As a result, you cut fuel costs and save more from every trip.
Detect Fuel Risks With Our Fuel Management System
SQAS-SA combines fuel data from multiple sources, including fleet cards, automated fuel systems, home base facilities, and manual records. This gives you a clear view of your fleet’s fuel activity.
Our system identifies unusual fuel patterns and inefficiencies that may indicate fraud, theft, misuse, or poor vehicle operation.
We can detect:
- Excessive or unusual fuel consumption.
- Fuel fills that exceed vehicle tank capacity.
- Incorrect or suspicious odometer readings.
- Multiple fuel purchases on the same day.
- Unapproved weekend refuelling.
- Possible cloned fuel cards.
- Unusual fuel calculations used to hide losses.
With SQAS-SA, you can reduce fuel losses, improve fleet control, and make better decisions using accurate fuel data.
Analyse Driver Behaviour With Vehicle Tracking Data
SQAS-SA combines vehicle tracking data with fuel data to understand the reasons behind high fuel usage. By looking at vehicle activity and driver behaviour, our fuel bureau analysts’ help identify whether fuel losses are caused by driver actions, poor driving habits, or operational issues.
The analyst checks important tracking information, including:
- Distance travelled between refuels by comparing GPS data, fuel station locations, and odometer readings.
- Vehicle location to confirm that vehicles were at the correct fuel stations.
- Engine running time, driving time, and idle time to measure the impact of unnecessary idling.
- The estimated fuel cost caused by excessive idling using industry standards.
- Speeding events and harsh braking (when available).
- Short trips between 1 and 10 km to identify inefficient vehicle use.
- Driver scorecards (when available) to track and improve driver performance.
This information helps explain high fuel usage, identify driver-related problems, and provide the evidence needed to take corrective action.
Get Alerts From Our Fuel Management System When Risks Are Found
SQAS-SA monitors your fuel data to find unusual activity, possible fraud, theft and misuse. When we find a concern, we send you an email alert with the details you need to take action.
Alerts can include:
- Excessive or unusual fuel consumption.
- Unusual low fuel usage.
- Fuel fills above vehicle tank limits.
- Incorrect or suspicious odometer readings.
- Multiple fuel fills on the same day.
- Weekend fuel fills.
- Possible cloned fuel cards.
Each alert includes supporting data, an explanation of the issue, and a summary of any vehicle tracking checks completed. This helps you understand the problem, reduce fuel losses, and improve fleet control.
Understanding Fuel Fraud, Theft, and Driver Abuse
Fuel fraud and theft can happen in many different ways and for businesses with fleets, these activities can lead to major fuel losses and higher operating costs.
Common examples include:
- Misuse of company fuel cards.
- False fuel transactions where fuel is not actually used by company vehicles.
- Fuel being used for personal vehicles or private purposes.
- Cloned or stolen fuel cards being used.
- Fuel syphoning from vehicles.
- Unapproved fuel transactions involving drivers and/or fuel station staff.
Without proper checks and controls, fuel losses can continue for a long time without being noticed. By understanding these risks and monitoring fuel activity closely, businesses can detect problems early, reduce losses, and protect their fleet.
