Every successful business needs to control its costs. For fleet operators, fuel is often the biggest expense. That’s why every fuel expense matters.
This is where SQAS-SA can help.
Our Fuel Elite fuel management system checks every fuel purchase for fraud, theft, and misuse. Allowing you to spot problems early and reduce losses.
If the system finds an unusual fuel purchase we send you an alert right away, with all suspect fuel transactions losses quantified in rand, litre and percentage terms, prompting closer inspection.
You have the option to combine your fuel data with your fleet tracking data.
We assist by checking:
- That the vehicle was at the fuel station at the time of the fill
- The distance between the previous and current odometer readings are in line with the tracking distance between refuels.
- Quantifiable impact of excess idling on fuel consumption.
- Driver behaviour incidents such as speeding and harsh breaking.
A vehicle is only as efficient as the person driving it. Speeding, long periods of idling, and harsh braking all waste fuel. By addressing this behaviour early, you can improve driver performance and bring down fuel costs.
SQAS-SA uses investigative guidelines to use in order to get to the root of your suspect transactions. We evaluate tracking reports, confirm distances between refuels, compare same vehicle make and model with non-suspect vehicles, and more.
To hear more about our services contact us today for more info and receive a Free Fuel Data Analysis to evaluate the health of your fuel management.
SQAS-SA combines fuel data from multiple sources, including fleet cards, automated fuel systems, home base facilities, and manual records. This gives you a consolidated view of your fleet’s fuel activity.
Our monthly fuel management system reports are comprehensive with detailed reports for each vehicle. In summary:
- Monthly fuel summary
- Month to month comparison of fleet performance
- Top 15 loss report of worst performing vehicles
- Detailed reports for each vehicle in the fleet
- Usage per cost centre
- Usage and cost per fuel station
- Actual vs Norm consumption usage per vehicle with graphs
- CPK per vehicle with graphs
Our trained fuel data analysts work hand in hand with our customers to ensure their fleet’s fuel data is being monitored daily.
All customers have a dedicated analyst taking action on suspect transactions and co-ordinating with our customers on steps to take to get to the root of the problem.
Our Data Analysts provide a cost effective service including:
- Hands on daily fuel management of your vehicles fuel performance
- Generating alerts after identifying suspect fuel transactions sent out to designated recipients
- Assistance with investigations
- Independent assessment of your fleets fuel performance.
- Comprehensive monthly fuel management reports with commentary
- E-mail records of all alerts sent and responses received
- Excessive or unusual fuel consumption.
- Unusual low fuel usage.
- Fuel fills above vehicle tank limits.
- Incorrect or suspicious odometer readings.
- Multiple fuel fills on the same day.
- Weekend fuel fills.
- Possible cloned fuel cards.
Each alert includes supporting data, an explanation of the issue, and a summary of any vehicle tracking checks completed. This helps you understand the problem, reduce fuel losses, and improve fleet control.
Analyse Driver Behaviour With Vehicle Tracking Data
SQAS-SA combines vehicle tracking data with fuel data to understand the reasons behind high fuel usage. By looking at vehicle activity and driver behaviour, our fuel bureau analysts’ help identify whether fuel losses are caused by driver actions, poor driving habits, or operational issues.
The analyst checks important tracking information, including:
- Distance travelled between refuels by comparing GPS data, fuel station locations, and odometer readings.
- Vehicle location to confirm that vehicles were at the correct fuel stations.
- Engine running time, driving time, and idle time to measure the impact of unnecessary idling.
- The estimated fuel cost caused by excessive idling using industry standards.
- Speeding events and harsh braking (when available).
- Short trips between 1 and 10 km to identify inefficient vehicle use.
- Driver scorecards (when available) to track and improve driver performance.
This information helps explain high fuel usage, identify driver-related problems, and provide the evidence needed to take corrective action.
Understanding Fuel Fraud, Theft, and Driver Abuse
Fuel fraud and theft can happen in many different ways and for businesses with fleets, these activities can lead to major fuel losses and higher operating costs.
Common examples include:
- Misuse of company fuel cards.
- False fuel transactions where fuel is not actually used by company vehicles.
- Fuel being used for personal vehicles or private purposes.
- Cloned or stolen fuel cards being used.
- Fuel syphoning from vehicles.
- Unapproved fuel transactions involving drivers and/or fuel station staff.
Without proper checks and controls, fuel losses can continue for a long time without being noticed. By understanding these risks and monitoring fuel activity closely, businesses can detect problems early, reduce losses, and protect their fleet.
Get Alerts From Our Fuel Management System When Risks Are Found
SQAS-SA monitors your fuel data to find unusual activity, possible fraud, theft and misuse. When we find a concern, we send you an email alert with the details you need to take action.
Alerts can include:
- Excessive or unusual fuel consumption.
- Unusual low fuel usage.
- Fuel fills above vehicle tank limits.
- Incorrect or suspicious odometer readings.
- Multiple fuel fills on the same day.
- Weekend fuel fills.
- Possible cloned fuel cards.
Each alert includes supporting data, an explanation of the issue, and a summary of any vehicle tracking checks completed. This helps you understand the problem, reduce fuel losses, and improve fleet control.
